英語でのプレゼンテーションのコツを学びましょう (Business Presentations in English) (Level: TOEIC 600~990)

 

Goal: Survive a Business Presentation in English 

 

Business Presentations in English

英語でのプレゼンテーションへの対応は万全ですか?

今回は、内容や時間の制限にかかわらず活用できる英語のプレゼンテーションのコツを紹介します。英語のプレゼンテーションならではのテクニックも併せて紹介します。

"Please be ready to give a presentation on your findings by Monday morning." I'm sure we have all heard something similar to these dreaded words at least once in our business careers.

Even an expereinced presenter can feel overwhlemed when given only a short time frame to put together a presenation.

Now imagine having that same time requirment while also having to give the presentation in a second language. 

Here we are going to help you survive an English presentation, no matter what the situation or time constraits.

 
 
Sample Presentation:
 

Take a look at the following presentation by Derek Sivers entitle "Keep your goals to yourself."   The presentation is only three minutes long and includes Japense subtitles.

Take notes throughout the presentation, and highlight what the presenter did well or didn't do well. After that, please answer the five questions located below the video player.

1) Question: What technique did the presenter use to make a dynamic opening for the presentation?

Answer: The presenter asks the audience to imagine a personal situation or a personal example.

TIPA good presentation makes the audience personally interested in the topic from the very beginning.

2) Question: What is the presenter's goal for this talk?

Answer: To inform the audience that our usual way of thinking is wrong or incorrect.

TIPNotice that the presenter never says "I want to inform you that..." A good presentation will try to use various types of phrases and expressions to keep the audience interested. Avoid repeating the same words and phrases over and over again.

3) Question: What is the Main Message of the presentation?

Answer:"Telling someone your goals makes them less likely to happen."

TIPThe Main Message of a presentation should have its own slide.

4) Question: What types of examples does the presenter use during the presentation?

Answer:The presenter used professional studies, easy to understand pictures, and cultural references.

TIPA good presentation has a wide variety of support that uses both general and personal examples.

5) Question: How does the presenter close or finish the presentation?

Answer:The presenter asks the audience to demonstrate the goal of the presentation.

TIPA good presentation will ask the audience to take some further action; ask the audience to make the topic their own.

 

 
Points to Remember:
 

Most presentations contain a lot information, charts, and figures. And most audience member's have a limited attention span.

So, it is always a good idea to have a Main Message or Key Message with each and every presentation that you give.

What is a "The Main Message?" The Main Message is the single, most important piece of information that you want the audience to take home from the presentation.

Here is an example: "I promise, that by the time I finish this presentation, you will know everything there is to know about our latest software."

Here are some more example phrases you can use to clearly state your Main Message:

  • I promise that by the end of this presentation, you will...
  • If there is one thing I want you to take away from this presentation, it's that...
  • You will ... by time I am finished with this presentation. 
 
Presentation Awareness:
 

English presentations usually have three main parts: an Opening, Body, and Closing (a Beginning, Middle, and End) and three main points to talk about in the Body section.

Once organized, your presentation should look similar to the ACT Systems' Presentation Template below. 

 



If you are clear with your transitions between the main parts and between the three main points in the Body of your presentation, you will be one step closer to suriving business presentations in English.

 

Take a look at the expressions list below to find some useful transition phrases for your presentation.

 
 
Presentation Expressions:
 

Here is a list of presentation expressions that will help you give a complete business presentation in English from your first greeting to your final thank you.

 

Follow the list from top to bottom and fill in your own presentation's information when needed.

Show only English text || Show only Japanese text || Show both texts

 

挨拶をする / Greet the Audience

Thank you for taking the time to be here today.

本日はお時間を割いてくださりありがとうございます。

Thank you very much for the warm welcome.

あたたかく迎えてくださりありがとうございます。

I’m very excited/happy to here today.

お招きくださり本当にうれしいです。

 

オープニング / OPENING

 

トピックを紹介する / Introduce the Topic

My presentation today is about...

My presentation today is on...

In this presentation, I will tell you...

今日のプレゼンは…についてです。

 

自己紹介をする / Qualify yourself

Allow me to tell you a little bit about myself…

少々自己紹介をさせてください。

As some of you know, < I have been/ I am currently> working on...

ご存知の方もいらっしゃると思いますが、現在私は…

 

メイン・メッセージを述べる / State the Main Message

You will know … by the end of this presentation.

このプレゼンが終わるまでには,成功を収める方法がおわかりいただけるでしょう。

 

アウトラインを示す / Provide the outline

I will cover three main points in this presentation. 

By the end of this presentation, you will... 

My presentation, today, has three main parts.

このプレゼンには3つのポイントがあります。

First, we will look at...

まずは…から見て参りましょう。

After that, we will focus on…

次に…について考えましょう。

Finally, we will finish with…

最後に…について見て参ります。

 

オープニングからボディへ移行する / Signal: Opening --> Body

All right, let’s start with our first point, ...

は最初のポイントから見て参りましょう

Let’s get started by looking at ...

最初に…から見て参りましょう。

 

ボディ / BODY

 

メインポイントから次のメインポイントへ移行する / Moving from Point to Point

メインポイントの最後に使う表現 / Phrase for Ending a Main Point

That’s everything I wanted to say about... 

That covers everything on...

…について申し上げたいことは以上です。

 

次のメインポイントに移行する際に使う表現 / Phrase for moving to the next Main Point

Now, I’d like to draw you attention to my next point..

それでは次のポイントに移りたいと思います。

Let’s move on to my next point…

次のポイントに参りましょう

 

ボディからクロージングに移行する際に使う表現 / Signal: Body --> Closing

最後のメインポイントに使う表現 / Phrase for ending the BODY

That brings me to the end of my presentation.

Now let’s wrap things up.

Let’s begin to finish things off.

それではまとめに入ります。

 

クロージング / CLOSING

 

もう一度トピックを述べる / Restate the topic

This presentation today was on…

今日のプレゼンは…についてでした。

 

メインポイントを要約する / Summarize the main points

This presentation was divided into three main parts.

このプレゼンには3つのメインポイントがありました。

First, we focused on…

最初に申し上げたのは…

Then, we moved on to…

次に…

Finally, we looked at…

最後に…

 

メインメッセージを強調する / Highlight the Main Message

In conclusion, I would like to say once again that…

 

フォーマルにプレゼンをしめくくる / Formally end the Presentation

結論としまして…ともう一度申し上げます。

I’d be happy to take any questions you have at this time.

それでは皆様からのご質問にお答えしたいと思います。

If there are no more questions, I’ll end there for today. Thank you so much your time.

これ以上ご質問がなければ、以上です。ご静聴、ありがとうございました

Finally, I’d like to thank you all for coming here today. Please enjoy the rest of your day.

最後にもう一度お礼を申し上げます。皆様良い一日をお過ごしください。

Thank you for making the time to consider these ideas. I hope you will use them in the future.

お時間をありがとうございました。今日のプレゼンが皆様のお役に立つことを期待しています。

 

 
 
Q&A Sessions:
 

The most difficult part for any presentation is the Questions and Answer session that follows the actual presentation. The Q&A session is difficult for numerous reasons: the presenter is not confident in their English ability, they are nervous about making a mistake in communication, or they are not confident about their presentation material. 

One important thing to remember, is that even if you cannot answer questions completely or even if you do not know the answer at all, do not answer with a "I don't know" or "I'm not sure." Instead, always offer further contact with the questioner.

Here are some examples:

 
Review Quiz:
 

1) Question: What's the best way to choose your presentation language?

Answer:Focus on your goal. Is your goal to inform, sell, train, persuade, or other? This will help you choose appropriate presentation language

2) Question: What technique do western style presentations usually use to start a presentation?

Answer:Western presentations usually start with an "Attention Getter;" instead of introducing themselves.

3) Question: How many main parts does a presentations usually have?

Answer:A presentation usually has three main parts: an Opening, Body, and Closing.

4) Question: What is a Main Message or Key Message?

Answer:The Main Message is the single, most important piece of information that you want the audience to remember from the presentation.

 

Building Further Presentation Skills:

This lesson gives you the basic organization, tips, and expressions required to survive a business presentation in English.

If you are interested in expanding your current presentation skill set with:

 

Please feel free to contact ACT Systems about booking a customized presentation course or seminar with ACT Systems' presentation professionals for your company and your business professionals.

Click here to see course information

Click here to request more information

 

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